Privacy Policy

Last updated: August 2026

Who we are

Uber Driver Accountant is the data controller for the personal data described in this policy. We are an accountancy practice providing tax and accounting services to drivers across the United Kingdom.

You can reach us about anything in this policy through our contact page.

What we collect, and why

We only collect what we need for a specific purpose. Each purpose below has a lawful basis under UK GDPR, which is the legal justification for holding the data at all.

If you ask us for the document checklist

• Your email address, and your first name if you give it
• Which platform you drive for, if you tell us

We use these to email you the checklist you asked for, and to follow up once if it looks like you might want help. The lawful basis is our legitimate interest in responding to someone who has approached us about our services. We will not add you to a marketing list and we will not sell or share your details. If you would rather we deleted the record entirely, reply to the email and we will do it.

If you contact us or enquire

• Your name, email address and phone number
• What you drive for, roughly where you are up to, and whatever you tell us in your message

The lawful basis is taking steps at your request before entering into a contract. Enquiries that do not become engagements are deleted within twelve months.

If you become a client

• Financial records: platform statements, invoices, receipts, mileage logs, bank statements and previous tax returns
• Tax identifiers: your Unique Taxpayer Reference and National Insurance number
• Identity documents: passport or driving licence, and proof of address
• Where relevant, details of employment, property income, construction industry work or student loan repayments

The lawful basis for most of this is performing our contract with you. For identity documents and the checks we run on them, the basis is compliance with a legal obligation under the Money Laundering Regulations 2017 — we are required to verify who our clients are, and we cannot act for you without doing so.

When you visit this website

This site sets no advertising or analytics cookies and does not track you across other websites. Our hosting provider records standard technical information — the pages requested, approximate location and IP address — as part of serving the site and protecting it from abuse. We use the IP address for a short period to rate-limit our forms so they cannot be used to send spam. The lawful basis is our legitimate interest in keeping the site secure and available.

Who we share it with

We do not sell your data, and we do not share it for anyone else’s marketing. We share it only where we have to in order to do the work:

• HMRC and Companies House — when filing returns, accounts and registrations on your behalf
• Our software providers — bookkeeping and filing software, secure document exchange, and email delivery. These act as processors under contract and may not use your data for their own purposes
• Our professional body and insurers — where required for practice inspection, a complaint or a claim
• Law enforcement or the National Crime Agency — where we are legally required to report. Anti-money-laundering law may prohibit us from telling you if we have made such a report

Some providers process data outside the UK. Where they do, transfers are covered by UK adequacy regulations or by International Data Transfer Agreements.

How long we keep it

• Client records: at least seven years after our engagement ends, reflecting HMRC record-keeping requirements and our professional obligations
• Anti-money-laundering records: five years from the end of the business relationship, as the Regulations require
• Enquiries that do not proceed: twelve months
• Checklist requests: twelve months, or immediately on request

How we protect it

Access is limited to the people who need it to do your work. Documents are held in access-controlled systems with encryption in transit, and accounts are protected by multi-factor authentication. We will never ask you for your HMRC Government Gateway password — we act for you through HMRC’s own agent authorisation process, so your login stays yours.

Your rights

You have the right to:

• Ask for a copy of the personal data we hold about you
• Have inaccurate data corrected
• Ask us to delete data we no longer have a reason to keep — though we cannot delete records we are legally required to retain
• Restrict or object to certain processing
• Receive your data in a portable, machine-readable format
• Object to processing based on legitimate interests, including the follow-up email described above

Email and we will respond within one month. There is no charge.

If you are unhappy with how we have handled your data you can complain to the Information Commissioner’s Office at ico.org.uk or on 0303 123 1113. We would rather you raised it with us first so we can put it right.

Cookies

We use only the cookies strictly necessary to make the site work. There are no advertising, analytics or third-party tracking cookies, which is why you are not being asked to accept anything. If that changes we will ask for your consent first and update this page.

Changes to this policy

If we change how we handle your data we will update this page and change the date at the top. Where a change is significant and affects existing clients, we will tell you directly.